At My Coach Ray LLC, our goal is to provide coaching and training services. We know that privacy is important to you and want you to know that it’s important to us too. As such (and, to be completely transparent – in an effort to comply with GDPR and other relevant regulations), we’ve created this page to share our intentions regarding privacy.
In this document, we’ll explain how and when we collect, use, and share your information. We’ll also outline your options for getting in touch with us, as needed. The policies listed here apply to information collected through our websites, www.MyCoachRay.com.
We collect data from you in order to communicate with you, to provide any resources you’ve requested or services you’ve paid for, and other reasons (as listed below). Specifically, we collect:
PERSONAL INFORMATION: Depending on the resources and/or service(s) you’ve requested, we may require your name (to personalize our communications), email address, phone number, and mailing address (to communicate with you), organization and role (to prepare relevant examples), birthday (to send celebratory notes), and location (to ensure compliance with GDPR and other relevant regulations). We will also note the webinars, workshops, and other sessions you attend in our records (in order to share requested resources and share relevant offerings). If you choose to purchase our services online, we will also collect your payment information (however, this isn’t stored on our servers – we use Square for processing, as below).
SUBSCRIBER & CLIENT SURVEYS: From time to time, we will send out surveys to better understand your opinions and interests. We typically send these via MailChimp and use Google Forms for processing (as below). If you do not wish to participate, please do not (we only want your feedback if you’re comfortable sharing it).
SOCIAL MEDIA: We include our social media links on our website for your convenience. Connecting with us on social media is completely optional – please do not follow or request to connect if you are not interested in keeping in touch that way or if you are not okay with the privacy policies of the social media providers (we don’t have any control over the data they collect from you – here are their policies: Clubhouse, Instagram, Facebook, LinkedIn and Twitter).
PERSONAL INFORMATION: In order to process your personal information, we may use the following services (their privacy policies are linked for your convenience): Zoom (webinar registration), MailChimp (mailing list), LeadPages (website design), Square (payment processing), Google Forms (surveys), and Calendly (scheduling).
ADVERTISING: We do not currently allow advertising from outside companies on our websites; however, because we are a business (and need to pay our bills), we may use advertising to make you aware of relevant offerings and upcoming events/speaking engagements. Typically, this advertising occurs on our social media channels and you may update your notification settings with them (or utilize an ad-blocker in your browser) to avoid seeing them.
LEGAL REASONS: If we believe in good faith we are (a) required by law, subpoena, or other legal process; (b) required to enforce our agreements/policies; (c) required to prevent, investigate, and address issues related to illegal activity, security, or technical issues; or (d) required to protect the rights, safety, and property of our clients or others, it may be necessary to share your information.
We will retain your personal information for as long as is necessary to provide you with relevant services and as described above. As a small business, we are also required to retain the data of our clients for legal purposes (typically, we will keep client data in our files for a period of seven years).
We are based in the United States and all of our physical operations occur here (except when contracted by an organization in Canada or another country – in which case, we travel to those places too). Our online business efforts are processed by the organizations above. Some do process data internationally, so please double check their privacy policies, if you have any concerns about where your data is processed.
CORRECTING & UPDATING PERSONAL INFORMATION: If your information changes or you are no longer interested in our offerings, we will give you a way to do this. We will help you update your personal information if you email Ray@MyCoachRay.com with the subject line “GDPR.”
OPT-OUT: As a client, you may not opt-out of emails related to important service notifications or account-related messages (like agreements and invoices).
OBJECT: If you are concerned about the way we’re processing your information and our grounds for doing so (or continuing to do so), you have the right to object to those efforts. We don’t want to SPAM you or otherwise bother you, so please bring this to our attention by emailing Ray@MyCoachRay.com with the subject line “GDPR” and we will address your concerns.
COMPLAIN: If you live in the EU and would like to complain about how we use your information, you have the right to do so by contacting your local data protection authority.
If you have any concerns or questions related to this policy or would like to request a copy of the data we have collected about you, please contact us at:
My Coach Ray LLC
3012 Treadwell St
Mount Pleasant, SC 29466